Dashboard
Simulator utilization, booking status, and financial overview.
Bridge utilization
Financial recovery
Booking status mix
NRA projects at a glance
Bookings & HOLDs
Manage simulator bookings, HOLDs and status workflow.
Current process preserved: HOLDs mirror the existing Nextcloud calendar practice. Change status using the dropdown in each row to advance through the workflow.
Usage Log
Operational record of all simulator bookings and sessions.
Financial
Revenue, invoice status, AR tracking, and rate management.
Revenue by category
Invoice & AR status
Deposit & payment summary
Contract & Finance Trigger
Commercial workflow, contract/SOW triggers, and cash-cycle controls.
Commercial workflow principle: When a customer/project booking is confirmed or likely to proceed, the system flags the Senior Manager to coordinate the contract/SOW/quote and involve finance before delivery.
Contract / SOW trigger workflow
| Trigger | System action | Owner |
|---|---|---|
| HOLD → Confirmed / Locked | Flag Contract/SOW Required for customer/project work | Senior Manager |
| Customer likely to proceed | Prompt preparation of quote, Schedule A, SOW or service agreement | Senior Manager |
| Billable booking confirmed | Flag Finance Handoff Required and request customer finance contact | Senior Manager |
| Deposit/upfront payment needed | Finance confirms billing details, PO requirements, tax treatment and payment method | Finance |
| Deposit received | Status moves to Confirmed - Deposit Received | Finance + Senior Manager |
| Session closed out | Dashboard marks booking Invoice-ready | PSTAR staff + Finance |
Recommended cash-cycle controls
| Control | Recommended setting |
|---|---|
| Upfront deposit | 30% due on receipt before final confirmation |
| Balance | 70% invoiced after delivery, due within 30 days |
| Late-payment penalty | Standard interest/penalty clause where appropriate |
| Cancellation | Tiered terms based on notice period and costs incurred |
| Discount control | Documented rationale and approval required |
| Finance introduction | Senior Manager introduces finance contacts before delivery |
Billable bookings requiring action
QR Check-in
Administrative session check-in and closeout control.
Phase 1 QR scope: QR is an administrative check-in control only. It does not unlock or control the Kongsberg simulator. Unscanned sessions can still proceed under the current staff-controlled process but are flagged for manual confirmation.
Session QR pass
QR workflow scenarios
| Scenario | Dashboard result | Required action |
|---|---|---|
| Approved user scans QR | Checked in / session start recorded | Normal delivery and closeout |
| Approved user does not scan | Exception — approved but not checked in | Staff manually confirms use |
| Session not closed out | Completed usage not confirmed | Staff completes closeout before finance action |
| Billable session closed out | Invoice-ready | Finance reviews and issues invoice |
Future enhancement: Direct QR integration with Kongsberg simulator login or lock/unlock requires Kongsberg feasibility review, cybersecurity/privacy assessment and Management Committee approval.
Customer Feedback
Post-session feedback supporting quality improvement and the PDCA process.
Feedback questions
| Question | Dashboard metric |
|---|---|
| Was the booking and communication process clear? | Customer journey |
| Was the simulator prepared and ready? | Operational readiness |
| Were the objectives achieved? | Delivery quality |
| Would you use PSTAR again? | Repeat intent |
| What should improve? | PDCA action log |
Feedback log
NRA Projects
Navigational Risk Assessment projects linked to simulator sessions.
NRA Gantt View
Project stage timeline across all active NRA projects.
Committee Pack
Management Committee reporting view — utilization, financials, and decisions required.
User Administration
Manage user access and page-level permissions.
Users & permissions